Pittsburg County Deed Records

Pittsburg County deed records are public land documents kept by the County Clerk in McAlester, Oklahoma. You can search these records online through the statewide portal or go to the courthouse in person. The clerk's office handles all deed filings, mortgages, liens, plats, and other property documents for real estate across Pittsburg County. Online access is free and open to the public. Whether you need to look up a past sale, check a chain of title, or file a new deed, the Pittsburg County Clerk is where you begin.

Pittsburg County Clerk Office

Barbara L. Hembree serves as the Pittsburg County Clerk. The office is at 115 E Carl Albert Pkwy in McAlester. You can call (918) 423-6865 for questions about filings, fees, or record lookups. Staff handle all land record filings for the county. When someone buys land, sells property, takes out a mortgage, or files a lien in Pittsburg County, the paperwork goes through this office.

The clerk acts as the ex officio Register of Deeds for Pittsburg County. That means this single office is responsible for every land document recorded in the county. Once a deed is filed, it becomes part of the public record. Anyone can come in and ask to look at a deed or get a copy. You do not have to be the property owner. The office stays busy with a steady flow of filings from the McAlester area and the surrounding rural parts of the county. Walk-ins are welcome during regular business hours.

Search Pittsburg County Deed Records Online

Pittsburg County deed records are on the OKCountyRecords.com statewide portal. This free site lets you search indexed land records from your home or office. The database covers Pittsburg County records going back several decades. New filings get added as the clerk's office processes them.

You can search by name, subdivision, section-township-range, or document number. The name search works best when you know who bought or sold the land. Type the last name first, then the first name. Pick whether to search by grantor, grantee, or both. Set a date range and pick a specific document type to narrow things down. The subdivision search lets you look up records by plat name, lot, and block. For rural land that uses the public land survey system, try the section-township-range search. The fourth option is a document search where you enter an instrument number or book and page.

The screenshot below shows the Pittsburg County search page on OKCountyRecords.com where you can look up deed records.

This portal is free to use and does not need an account to search Pittsburg County land records.

Pittsburg County Recording Fees

Pittsburg County uses the state fee schedule set by Oklahoma Statutes Title 28, Section 32. A conforming deed costs $8.00 for the first page and $2.00 for each added page. Every document also gets a $10.00 records preservation fee. A one-page deed costs $18.00 total. Two pages run $20.00.

Non-conforming documents cost more. The first page is $25.00 and each added page is $10.00. A document is non-conforming if it fails to meet margin, size, or format rules. The top margin needs at least 2 inches. Side and bottom margins need 1 inch. Paper cannot be larger than 8.5 by 14 inches. Plats have their own fees. One block or less costs $10.00 and more than one block is $25.00.

Copies of existing Pittsburg County deed records cost about $1.00 per page. Certified copies are $1.00 per page plus the certification fee.

Pittsburg County Filing Rules

To record a deed in Pittsburg County, the document must be an original or certified copy. Paper cannot exceed 8.5 by 14 inches. You need a 2-inch top margin and 1-inch margins on the sides and bottom. The deed must be in English and easy to read. It needs the full names and signatures of all grantors, the names and mailing addresses of all grantees, and a legal description of the property. A notary acknowledgment with seal is required for the deed to be valid against third parties, per Title 16, Section 15.

Since November 2023, an Alien Land Ownership Affidavit must be included with every deed filed in Pittsburg County. This requirement comes from 60 O.S. Section 121. Forms are on the Oklahoma Attorney General's website. There are separate forms for individuals and for entities or trusts. The clerk will reject a deed missing this form unless an exemption applies and is noted on the deed itself. A Documentary Stamp Certificate is also required under Title 68, Section 3201.

Getting Copies of Deed Records

The quickest way to pull Pittsburg County deed records is through the online portal at OKCountyRecords.com. Search for the document and view scanned images on screen. You can print from your browser. These are not certified copies, but they work fine for research.

For certified copies, go to the Pittsburg County Clerk at 115 E Carl Albert Pkwy in McAlester. Tell the staff what document you need and they will pull it up. Certified copies cost about $1.00 per page plus the certification stamp. You can also send a written request by mail. Include a check or money order for the fee. Call (918) 423-6865 first to confirm costs.

The USLandRecords platform also covers Pittsburg County records. The Oklahoma State Courts Network is useful for finding court cases that touch on Pittsburg County property, like foreclosure actions or quiet title suits.

Nearby Counties

Pittsburg County borders several other Oklahoma counties. If you need deed records from a neighboring area, check these pages for details.