Wagoner County Deed Records

Wagoner County deed records are maintained by the County Clerk in Wagoner, Oklahoma. The office files all land documents for the county, from warranty deeds and quit claim deeds to mortgages, mineral transfers, and liens. Wagoner County runs its own property records search system, separate from the statewide OKCountyRecords portal that most Oklahoma counties use. The county also offers the Eagle Fraud Guard program to help property owners watch for unauthorized filings. This page covers how to search, file, and get copies of deed records in Wagoner County.

Wagoner County Clerk Office

The Wagoner County Clerk is Diane L. Hoop. Her office is at 307 E Cherokee St, Wagoner, OK 74467. Call (918) 485-2216 for questions about deed records, recording procedures, or to request copies of land documents. Hours are Monday through Friday, 8:00 AM to 4:30 PM.

Wagoner County is in the northeastern part of Oklahoma, just east of Tulsa. The county has seen steady growth in recent years because of its location near the Tulsa metro area. That means more real estate transactions and more deed records flowing through this office. The clerk's staff handles new recordings, helps with searches, and provides copies during business hours. Keep in mind that filing hours for land records run from 8:00 AM to 3:45 PM. Plats and liens must be submitted by 2:30 PM. These cutoff times are earlier than the general office hours, so plan your visit accordingly.

Visit the Wagoner County Clerk website for general information about the office and its services.

The website links to search tools, fee schedules, and other resources for anyone dealing with property records in Wagoner County.

Search Wagoner County Deed Records Online

Wagoner County runs its own property records search system. It does not use the statewide OKCountyRecords portal. You can access the search tool through the Search Property Records page on the county website. The system is free to use and does not require an account.

The search tool lets you look up Wagoner County deed records by name, document type, date range, or instrument number. You can view indexed records and scanned images of filed documents. The system works on desktop and mobile. Search results show the recorded date, instrument type, book and page, and the names of the parties involved. You can pull up the actual document image and print or save it.

The screenshot below shows the Wagoner County property records search page.

This is where you start when searching Wagoner County deed records online. The search is straightforward and results come up fast.

Wagoner County Eagle Fraud Guard

Wagoner County offers the Eagle Fraud Guard program at no cost to property owners. This free service sends you an alert any time a document is filed against your name in the county's land records. It is designed to catch unauthorized or fraudulent filings early, before they cause problems.

Deed fraud is a growing concern across the country. Someone could file a fake quit claim deed or other document to try to transfer ownership of your property without your knowledge. The Fraud Guard program watches for any filing that uses your name and sends a notification so you can act quickly if something looks wrong. Signing up takes just a few minutes through the Wagoner County Clerk's website. Given that the service is free, there is no reason not to use it if you own property in Wagoner County.

The clerk's office also warns about scam letters that property owners sometimes receive in the mail. These letters look official and try to get you to pay for copies of your deed or other documents at inflated prices. The Wagoner County Clerk has posted warnings about these scams on their website. If you get a suspicious letter about your property records, call the clerk's office at (918) 485-2216 to verify before you send any money.

Wagoner County Recording Fees

Recording fees in Wagoner County follow the state schedule under Oklahoma Statutes Title 28, Section 32. A conforming deed costs $8.00 for the first page and $2.00 for each page after that. The $10.00 records preservation fee applies to every instrument. A one-page deed runs $18.00 total.

Non-conforming documents cost more. The first page is $20.00, and each added page costs $10.00, plus the preservation fee. That makes a one-page non-conforming deed $30.00 in Wagoner County. Margins must be at least 2 inches at the top and 1 inch on the sides and bottom. Paper cannot be bigger than 8.5 by 14 inches. Text must be clearly readable. Check your document format before you come to the clerk's office.

Copies of existing Wagoner County deed records cost $1.00 per page. Certified copies add $1.00 for the certification. Plats of one block or less are $10.00 to record. Larger plats run $25.00.

Wagoner County Deed Filing Requirements

Every deed filed in Wagoner County must meet Oklahoma's format standards. The document must be an original or certified copy. It needs to be in English and clearly readable. All grantors must sign. Proper notarization is required. The grantee's mailing address must show on the document. A specific legal description is mandatory per Title 16, Section 63 of the Oklahoma Statutes.

Documentary stamps or an exemption stamp must be on the deed. An affidavit of consideration stating the purchase price is needed. Since November 2023, every deed requires an Alien Land Ownership Affidavit for each grantee under 60 O.S. Section 121. Get the forms from the Oklahoma Attorney General's website. The Wagoner County Clerk will reject a deed without this affidavit unless a listed exemption applies.

Mortgages require the borrower's notarized signature and the mortgagee's address. A mortgage tax stamp or "no tax due" notation from the county treasurer is required. Recording a deed gives public notice under Title 16, Section 15. Without recording, a deed is valid between the parties but does not protect against claims from third parties. Remember that land records must be submitted by 3:45 PM and plats by 2:30 PM at the Wagoner County Clerk's office.

Visit the Wagoner County Courthouse

The Wagoner County Courthouse is in the city of Wagoner. The clerk's office is at 307 E Cherokee St. You can search deed records in person during business hours. Staff can help you find records by name, legal description, instrument number, or book and page.

Copies are $1.00 per page. Certified copies cost $1.00 per page plus certification. The general office hours are 8:00 AM to 4:30 PM, Monday through Friday. Land records filing ends at 3:45 PM. Plats and liens must be in by 2:30 PM. Call (918) 485-2216 if you have questions before your trip. For court records that affect property titles, check the Oklahoma State Courts Network.

Nearby Counties and Resources

Wagoner County borders several other counties in northeastern Oklahoma. Nearby counties with deed records include Tulsa County to the west, Rogers County to the north, Mayes County to the northeast, Muskogee County to the south, and Sequoyah County to the southeast. Property near a county border must be recorded in the county where the land sits.

Wagoner County is close to the Tulsa metro area, which drives a lot of the real estate activity here. If you need to search records across multiple Oklahoma counties, the USLandRecords platform is another option. The statewide OKCountyRecords portal covers most of the surrounding counties even though Wagoner County uses its own system.