Search Rogers County Deed Records

Rogers County deed records are kept by the County Clerk in Claremore, Oklahoma. The office files all land documents for the county, from warranty deeds and quit claim deeds to mortgages, mineral transfers, and liens. Rogers County runs its own search system through the Tyler Technologies Eagle Recorder platform, which sets it apart from most Oklahoma counties that use the statewide OKCountyRecords portal. You can look up deed records online for free or visit the clerk's office at the courthouse. This page walks you through every way to find, search, and file deed records in Rogers County.

Rogers County Clerk Office

The Rogers County Clerk is Robert R. Sober. His office is at 200 S Lynn Riggs Blvd, Claremore, OK 74017. Call (918) 923-4796 if you have questions about deed records or need help with a filing. Office hours run Monday through Friday, 8:00 AM to 5:00 PM. For land records questions, you can also reach the office by email at landrecords@rogerscounty.org. Rene Shanholtzer handles land records for the county.

Rogers County sits in northeastern Oklahoma, just east of Tulsa. Claremore is the county seat and the main hub for all property filings. The county sees steady real estate activity because of its mix of rural land, suburban growth near Tulsa, and small towns spread across the area. That means a high volume of deed records flow through this office each year. Warranty deeds, quit claim deeds, mineral transfers, and mortgage documents all get filed here. The clerk's staff processes new recordings and helps people search existing records during business hours.

You can visit the Rogers County Clerk website for general information about the office, its services, and contact details. The site also has links to search tools and forms you might need for recording.

Rogers County Deed Records Online

Rogers County uses the Tyler Technologies Eagle Recorder system for its online land records. This is not the same portal that most Oklahoma counties use. Instead of the statewide OKCountyRecords system, Rogers County runs its own search tool. You can access it through the Search Land Records page on the county website.

Before you start searching, you need to accept a disclaimer. The Eagle Recorder disclaimer page asks you to agree to the terms of use before the system lets you in. Once past that step, you can look up deed records by name, document type, date range, or instrument number. The system shows indexed records and scanned images of filed documents. No account is needed for basic searches.

The screenshot below shows the Rogers County Clerk home page with links to land records and other services.

From this page you can navigate to the land records search tool and find information about recording fees, office hours, and required forms.

Here is the Rogers County land records search page that links to the Eagle Recorder system.

This page gives a brief overview of the search tool and what records you can find through it. Click the link to open the Eagle Recorder portal.

The screenshot below shows the Tyler Technologies disclaimer page you see before accessing the deed records search.

Accept the terms and you can start searching Rogers County deed records right away. The Eagle Recorder platform is straightforward and works on both desktop and mobile devices.

Rogers County Recording Fees

Recording fees in Rogers County follow the state schedule under Oklahoma Statutes Title 28, Section 32. A conforming deed costs $8.00 for the first page and $2.00 for each page after that. The $10.00 records preservation fee gets added to every instrument. So a one-page deed runs $18.00 total. Two pages cost $20.00.

Non-conforming documents jump to $25.00 for the first page and $10.00 for each added page, plus the preservation fee. That makes a one-page non-conforming deed $35.00. A document fails the conforming test if margins are wrong, the text is hard to read, or the paper size is off. Margins need at least 2 inches at the top and 1 inch on the sides and bottom. Paper can be no bigger than 8.5 by 14 inches. Double check your document before you bring it in to save time and money.

Copies of Rogers County deed records cost $1.00 per page. Certified copies add $1.00 for the certification. Plats of one block or less cost $10.00 to record. Larger plats run $25.00.

Filing Requirements for Rogers County Deeds

Every deed filed in Rogers County must meet Oklahoma's standards. The document needs to be an original or certified copy. It must be in English and clearly readable. All grantors must sign the deed. Proper notarization is required. The grantee's mailing address has to show on the document. A specific legal description is required under Title 16, Section 63 of the Oklahoma Statutes.

Documentary stamps or an exemption stamp with the right paragraph number must be on the deed. An affidavit of consideration stating the purchase price is also needed. Since November 2023, every deed must include an Alien Land Ownership Affidavit for each grantee. This comes from 60 O.S. Section 121. You can get the affidavit forms from the Oklahoma Attorney General's website. The clerk will reject a deed that is missing this affidavit unless a listed exemption applies and shows on the face of the document.

Mortgages require the borrower's notarized signature and the mortgagee's address. A mortgage tax stamp or a "no tax due" notation from the county treasurer is needed before the clerk files the mortgage. Under Title 16, Section 15, recording a deed is what gives public notice and protects the buyer's interest against later claims. A deed is valid between the parties without recording, but it does not bind anyone else until it goes on the books.

Deed Records Filed in Rogers County

Rogers County deed records cover all types of land documents. Warranty deeds transfer full ownership with a clear title guarantee. Quit claim deeds pass whatever interest the seller holds with no promises. Special warranty deeds limit the guarantee to the seller's ownership period. Joint tenancy deeds create shared ownership with survivorship rights.

• Warranty deeds and special warranty deeds
• Quit claim deeds and transfer on death deeds
• Mortgages, assignments, and releases
• Mineral deeds, royalty deeds, and oil and gas leases
• Liens, easements, and rights of way
• Plats, UCC financing statements, and lis pendens

Northeastern Oklahoma has mineral production, so mineral deeds and oil and gas leases show up in Rogers County records on a regular basis. Court records that affect property titles can be checked through the Oklahoma State Courts Network. The USLandRecords platform also provides access to Oklahoma land records if you need to search across multiple counties.

Visit the Rogers County Courthouse

The Rogers County Courthouse is in Claremore. The clerk's office is at 200 S Lynn Riggs Blvd. You can search deed records in person during business hours. Staff can help you look up records by name, legal description, instrument number, or book and page. Bring as much detail as you can about the property or the people involved in the transaction.

Copies cost $1.00 per page. Certified copies are $1.00 per page plus the certification fee. The office is open 8:00 AM to 5:00 PM, Monday through Friday. If you have questions before visiting, call (918) 923-4796 or email landrecords@rogerscounty.org. For a quick lookup, the Eagle Recorder system online may save you a trip to the courthouse.

Nearby Counties and Resources

Rogers County borders several other counties in northeastern Oklahoma. Nearby counties with deed records include Tulsa County to the southwest, Wagoner County to the south, Mayes County to the east, Nowata County to the north, and Washington County to the northwest. Property near a county border must be filed at the clerk in the county where the land sits.

Rogers County is close to the Tulsa metro area, which drives a lot of the real estate activity in the region. If you need to search records across multiple Oklahoma counties, the USLandRecords platform is another option. For court records that might affect property titles in Rogers County, check the Oklahoma State Courts Network.