Find Deed Records in Caddo County
Caddo County deed records are filed and stored at the County Clerk's office in Anadarko, Oklahoma. These public documents cover all land transfers, mortgages, liens, and other property filings for land within the county. You can search Caddo County deed records online for free through the statewide portal, or you can go to the courthouse to look up records in person. The clerk's staff will help you locate documents by owner name, legal description, or instrument number. Caddo County covers a large stretch of western Oklahoma, and its land records go back many years.
Caddo County Deed Records Overview
Caddo County Clerk Office
Charlotte A. Jeffcoat serves as the Caddo County Clerk. Her office is the main source for all deed records in the county. Staff process new recordings, keep the index up to date, and pull copies for the public. The office sits on Oklahoma Avenue in downtown Anadarko.
| County Clerk | Charlotte A. Jeffcoat |
|---|---|
| Physical Address | 201 W Oklahoma Ave, Anadarko, OK 73005 |
| Mailing Address | PO Box 68, Anadarko, OK 73005 |
| Phone | (405) 247-6609 |
| Office Hours | Monday - Friday, 8:00 AM - 4:30 PM |
Call ahead if you plan to visit for a large records request. The staff can sometimes start pulling files before you arrive. Bring as much detail as you can about the property or parties involved.
Search Caddo County Deed Records Online
Caddo County is on the OKCountyRecords.com statewide portal. That means you can search the county's deed records from home at no cost. Pick Caddo County from the county dropdown and choose one of four search methods.
A name search is the easiest way to start. Type the person's name in "Last, First" format. Pick grantor, grantee, or both. You can set date ranges and filter by instrument type to narrow results. The system shows matching records in a table. Each row lists the recorded date, instrument number, document type, book and page, grantor and grantee names, and a short legal description. If scanned images exist, you can view them right on the site.
For platted land in Caddo County, try the subdivision search. Enter the name of the subdivision and add lot or block numbers if you have them. Rural tracts are easier to find using the Section-Township-Range search. Enter the section, township with a directional suffix like "12N," and range like "9W." The fourth method is a document search for when you already know the instrument number or book and page.
Below is the Caddo County search page on the OKCountyRecords portal where you can look up deed records for any property in the county.
The portal pulls data from the Caddo County Clerk's index and is updated as new documents get filed.
Types of Caddo County Land Records
The Caddo County Clerk files a wide range of property documents. Warranty deeds transfer ownership with a promise of clear title. Quit claim deeds pass whatever interest the seller has with no guarantees. Special warranty deeds fall somewhere in between. Joint tenancy deeds are used when two or more people want shared ownership with survivorship rights.
Mortgages and their related filings make up a large portion of the records. Assignments of mortgage, releases, and satisfactions all get recorded here. Liens are common in the Caddo County deed records too. Mechanic's liens, federal tax liens, state tax liens, and judgment liens all show up in the system. Easements and right-of-way filings are part of the records as well, along with plat maps for subdivisions and additions within the county.
Transfer on Death Deeds have grown more popular in recent years. These let a property owner name someone to receive the land when they die, without going through probate. Oil and gas leases and mineral deeds also come through the Caddo County Clerk's office, given the county's location in an active drilling region of western Oklahoma.
Filing Requirements for Caddo County
To record a deed in Caddo County, your document must meet Oklahoma's formatting rules. It has to be an original or certified copy, in English, and clearly readable. Paper size cannot exceed 8.5 by 14 inches. Margins must be at least 2 inches at the top and 1 inch on the sides and bottom. The deed needs the full names and signatures of all grantors. It must list the grantee names and mailing addresses. A specific legal description and a notary acknowledgment with seal are required too.
A conforming document costs $8.00 for the first page and $2.00 for each extra page, per Title 28, Section 32. Non-conforming documents run $25.00 for the first page and $10.00 per added page. There is also a $10.00 preservation fee on every instrument recorded.
Since November 2023, an Alien Land Ownership Affidavit is required for each grantee under 60 O.S. Section 121. Get the forms from the Oklahoma Attorney General's website. The Caddo County Clerk will reject a deed that is missing this affidavit unless a valid exemption is shown on the face of the document.
Note: Check your margins and formatting before visiting the Caddo County Clerk to avoid paying higher non-conforming fees.
Caddo County Recording Fees
The fee schedule at the Caddo County Clerk's office follows state law. These are the current rates for recording and copying deed records:
- Conforming document first page: $8.00
- Each additional page: $2.00
- Non-conforming first page: $25.00
- Non-conforming additional pages: $10.00
- Records preservation fee: $10.00 per instrument
- Plain copies: $1.00 per page
- Certified copies: $1.00 per page plus certification
Plats cost $10.00 for one block or less and $25.00 for more than one block. Mechanic's and materialmen's liens cost $10.00 for the first page, plus $8.00 and actual postage for mailing the notice. A simple one-page conforming deed with the preservation fee totals $18.00 to record in Caddo County.
Deed Records Laws Affecting Caddo County
Oklahoma uses a race-notice recording system. The first person to record a deed at the Caddo County Clerk gets priority, assuming they had no notice of an earlier unrecorded interest. Title 16, Section 16-16 says that once a deed is filed, it becomes constructive notice to all later buyers, lenders, and creditors.
Other parts of the law matter for Caddo County deed records as well. Section 16-17 handles after-acquired title, meaning if a seller later gets full ownership of land they already sold, that title passes to the buyer. Section 16-18 says a quit claim deed conveys the same estate as a warranty deed. Title 67 covers records management and gives clerks the authority to re-record documents when originals get destroyed. It also requires at least two microfilm copies of each recorded instrument, stored in separate locations.
Caddo County Property Record Resources
The Oklahoma State Courts Network can help you find court cases tied to Caddo County property. Foreclosures, quiet title actions, and judgment liens all show up in that database. You can search by name, case number, or county. The USLandRecords site provides a commercial interface for accessing Oklahoma land records, including many Caddo County filings.
Local abstractors in Anadarko compile chain-of-title reports from the clerk's records. If you need a full title search, that is usually the best route. Title companies and real estate attorneys in the area work with the Caddo County Clerk's office regularly and can help with more complicated transactions.
Caddo County borders several other counties in western Oklahoma. Its neighbors include Grady County to the east, Washita County to the northwest, Comanche County to the south, and Kiowa County to the west. Land near a county line may have related records in more than one county.
Nearby Counties
If a property sits near the Caddo County border, you may need to check deed records in an adjacent county as well.