Find Owasso Deed Records

Owasso deed records are filed with two different county clerk offices because the city sits in both Tulsa County and Rogers County. Most Owasso properties fall on the Tulsa County side, so the Tulsa County Clerk handles the bulk of land filings. If your parcel sits east of the county line, Rogers County holds those deed records instead. Searching for Owasso property documents means you need to know which county your land falls in. The Tulsa County Clerk runs an online land records portal where you can look up deeds, mortgages, and liens at no cost. Rogers County has its own search system through Tyler Technologies. Both offices keep records of every deed, mortgage, plat, and lien filed for Owasso real estate.

Tulsa County Clerk and Owasso Deed Records

The Tulsa County Clerk is the main office for Owasso deed records. County Clerk Michael Willis runs the land records division from 500 S. Denver Ave., 2nd Floor, Tulsa, OK 74103. His office records deeds, mortgages, liens, plats, and all other property documents for land in the Tulsa County part of Owasso. Call (918) 596-5800 for general questions or (918) 596-5801 for the land records line.

You can search Tulsa County land records online through the Tulsa County Clerk Land Records Division. The system is free to use. Results show instrument numbers, document types, recording dates, and party names. You can view scanned images of the filed documents on screen. The office also runs the LOCCAT map search tool, which combines land records from the County Clerk, Assessor, and Treasurer in one map-based program. It makes it easy to look up a specific Owasso parcel and see all the related records in one spot.

The screenshot below shows the Tulsa County Clerk Land Records Division page where Owasso property owners can start a deed records search.

Tulsa County also offers electronic filing through contracted companies like Simplifile, CSC, and ePN. E-filing has been available since August 2004. If you file a deed for Owasso property electronically, the clerk reviews it and assigns an instrument number once accepted.

Rogers County Deed Records for Owasso

The eastern side of Owasso sits in Rogers County. Deed records for that part of the city go through the Rogers County Clerk. County Clerk Robert R. Sober runs the office at 200 S. Lynn Riggs Blvd., Claremore, OK 74017. Call (918) 923-4796 with questions. The land records contact is Rene Shanholtzer at the same phone number, or email landrecords@rogerscounty.org.

Rogers County uses a Tyler Technologies Eagle Recorder platform for online searches. You can access it through the Rogers County Search Land Records page. The system lets you search by name, document type, and date range. You need to accept a disclaimer before you can use the search tool. Keep in mind that the Rogers County Clerk is a repository agency only. The disclaimer states that the index is similar to a library card catalogue. It is a guide to the information, not a substitute for a title search by a qualified agency.

Rogers County records include deeds, mortgages, plat maps, oil and gas leases, mineral leases, liens, and military discharge papers. The fee schedule follows state rates set by Title 28 O.S. Section 32. First page recording costs $18.00. Each page after that runs $2.00. Copies are $1.00 per page. Non-conforming documents cost $35.00 for the first page and $10.00 for each page after that.

Recording Fees for Owasso Deed Records

Recording fees in both Tulsa and Rogers counties follow the state schedule. The base rate is $8.00 for the first page plus a $10.00 preservation fee. That totals $18.00 for the first page. Each page after that costs $2.00. A standard three-page warranty deed runs $22.00 to record.

Plats have their own rates. One block or less costs $20.00 in Tulsa County. More than one block jumps to $35.00. Plain copies cost $1.00 per page at both offices. Certified copies in Rogers County run $1.00 per page plus a certification fee. Non-conforming documents trigger higher rates. If your deed has wrong margins, is hard to read, or goes past 8.5 by 14 inches, you pay the non-conforming rate. Since November 2024, all documents need a 2-inch top margin and 1-inch margins on the other three sides.

Owasso Property Fraud Protection

Tulsa County offers a free fraud alert service called RecordRadar. Owasso property owners can sign up to get email alerts any time a document is recorded with their name. This helps catch fraudulent deed filings early. You register your name and parcel number to an active email address. The system sends a notice whenever a new filing matches your name.

Register all name variations you use. For example, if your name is John R. Doe, sign up as DOE JOHN, DOE JOHN R, DOE JOHN ROBERT, and any other version that might show on a deed. You can find your parcel number using the LOCCAT tool. Add each parcel separately if you own more than one property in Owasso. The RecordRadar FAQ page has more details on how the service works.

Owasso City Clerk Office

The City of Owasso has its own City Clerk office at 200 S Main St, Owasso, OK 74055. Call 918-376-1502 or email jstevens@cityofowasso.com. The City Clerk handles open records requests for city-held documents. While county deed records go through the county clerk offices, the city may hold documents tied to municipal land transactions, easements, and public rights-of-way.

Owasso also has a Municipal Court at 111 North Main Street, PO Box 180, Owasso, OK 74055. The court phone is 918-376-1550. For property-related court records like foreclosures or judgment liens that could affect deed records, the Oklahoma State Courts Network is a good place to check. The Owasso Police Records Division keeps a daily listing of police calls and weekly arrest bookings reports. An interactive crime map is also available online.

Under Title 16 O.S. Section 16, a recorded deed serves as constructive notice to all future buyers and creditors. That is why recording at the right county clerk office matters. A deed for Owasso land filed in the wrong county has no legal effect on the property.

How to Search Owasso Deed Records

Start by figuring out which county your Owasso property sits in. Most of the city falls in Tulsa County. If your address is on the east side near the county line, it may be in Rogers County. Check the address against county boundary maps to be sure.

For Tulsa County properties, go to the Tulsa County Clerk Land Records portal and search by name, legal description, or document number. The search is free. You can view scanned images right on screen. For Rogers County properties, use the Tyler Technologies search at the Rogers County website. You need to accept a disclaimer first. Both systems let you filter by document type and date range.

If you need certified copies, both offices charge $1.00 per page. You can visit in person or send a request by mail. Under Title 67 of the Oklahoma Statutes, the county clerk serves as the ex officio register of deeds. Each document gets an instrument number and a book-and-page reference when filed. The USLandRecords Oklahoma portal may also have some Owasso-area records available for search.

Owasso Deed Filing Requirements

Every deed filed for Owasso property must meet state format rules. Paper size can be no larger than 8.5 by 14 inches. The top margin needs 2 inches. All other margins need at least 1 inch. Text must be in English and clear enough to read. The document needs proper notarization, all required signatures, and the grantee's mailing address.

Documentary stamps or an exemption stamp are required on all deeds. The Alien Land Ownership Affidavit from the Attorney General's office must be attached to every deed. Missing these items means the clerk will reject the filing or charge non-conforming rates. Tulsa County has specific recording guidelines and forms available on their website.

Nearby Cities

Several cities near Owasso also have deed records pages on this site. Tulsa is just south and shares the same Tulsa County Clerk office for most filings. Broken Arrow is southeast of Owasso and also falls primarily in Tulsa County. Both cities use the same land records portal for their Tulsa County properties.

Keep in mind that deed records are filed by county, not by city. An Owasso property in Tulsa County goes through the same clerk as a Tulsa property. An Owasso parcel in Rogers County gets filed at the same office that handles Claremore-area records. Always check the county before you file or search.