Bixby Deed Records Search

Bixby deed records are filed with two county clerk offices because the city sits in both Tulsa County and Wagoner County. Most Bixby properties fall on the Tulsa County side, so the Tulsa County Clerk handles the majority of deed filings. Properties on the east side of the city go through the Wagoner County Clerk instead. Finding Bixby deed records starts with knowing which county your property is in. The Tulsa County Clerk runs a free online land records portal with scanned images going back decades. Wagoner County has its own website for property record searches. The Bixby City Clerk also maintains city-held contracts, deeds, and easements as part of the municipal records collection.

Tulsa County Clerk and Bixby Deed Records

The Tulsa County Clerk is the primary office for Bixby deed records. County Clerk Michael Willis runs the land records division from 500 S. Denver Ave., 2nd Floor, Tulsa, OK 74103. The general phone is (918) 596-5800. The land records line is (918) 596-5801. Email landrecords@tulsacounty.org for questions. Hours are Monday through Friday, 8:00 AM to 5:00 PM.

Tulsa County records all types of land documents for the Tulsa County portion of Bixby. Warranty deeds, quit claim deeds, mineral deeds, mortgages, releases, liens, and plats all get filed here. You can search online through the Tulsa County Clerk Land Records Division. The search is free. Results include instrument numbers, document types, recording dates, and party names. Scanned images of filed documents are viewable on screen.

The screenshot below shows the Tulsa County Clerk Land Records Division page where Bixby property owners can start a deed search.

The LOCCAT map search tool is another way to look up Bixby deed records. It combines data from the County Clerk, Assessor, and Treasurer in one map-based view.

Wagoner County Deed Records for Bixby

The eastern part of Bixby falls in Wagoner County. Deed records for those properties go through the Wagoner County Clerk. County Clerk Diane L. Hoop manages the office at 307 E Cherokee St, Wagoner, OK 74467. The mailing address is PO Box 156, Wagoner, OK 74477. Call (918) 485-2216 for questions. Hours are Monday through Friday, 8:00 AM to 4:30 PM.

The Wagoner County Clerk website has information about filing procedures and fees. Land records can be filed between 8:00 AM and 3:45 PM daily. Plats and mechanics liens must be submitted by 2:30 PM. Documents presented after those times get filed the next business day. Wagoner County also offers a property records search through their website.

Wagoner County has a free Eagle Fraud Guard alert service. It sends email notifications when a document is recorded with your name. This helps catch fraudulent deed filings for Bixby properties on the Wagoner County side. Visit their website for enrollment instructions and an instructional video.

Bixby Deed Records Filing Fees

Recording fees at both Tulsa and Wagoner counties follow the state schedule under Title 28 O.S. Section 32. The first page costs $18.00, which includes the $8.00 base fee and a $10.00 preservation fee. Each added page is $2.00. A three-page warranty deed for a Bixby property costs $22.00 to record.

Wagoner County charges $1.00 per page for plain copies and $2.00 per page for certified copies. Research fees and phone lookups cost $3.00 each. Tulsa County charges $1.00 per page for copies. Non-conforming documents cost more at both offices. Plats run $20.00 for one block or less and $35.00 for more than one block in Tulsa County. The fee structure is similar at the Wagoner County office.

Bixby City Clerk Records

The Bixby City Clerk office is at 116 W Needles Ave, Bixby, OK 74008. Call 918-366-0405 for information. The City Clerk handles a range of municipal records. This includes city contracts, deeds, and easements. The office also documents and facilitates city council meetings, publishes ordinances and resolutions, and manages public records.

The Bixby City Clerk receives lawsuits and tort claims, processes open records requests, and issues licenses and permits. If you need city-held documents that relate to property in Bixby, this is where to start. While the county clerk offices handle the formal deed recordings, the city maintains its own set of records for municipal land transactions and easements.

Under Title 16 O.S. Section 16, a recorded deed at the county clerk serves as constructive notice to all future buyers and creditors. City-held documents complement the county records but do not replace them for title purposes. Always check the county deed records as your primary source for Bixby property research.

Bixby Deed Filing Requirements

Every deed filed for Bixby property must meet state format rules. Paper size can be no larger than 8.5 by 14 inches. Top margins need 2 inches. All other sides need at least 1 inch. Text must be in English and legible. Proper notarization, required signatures, and the grantee's mailing address are all mandatory.

Under Title 67 of the Oklahoma Statutes, the county clerk serves as the ex officio register of deeds. Documentary stamps or an exemption stamp go on every deed. The Alien Land Ownership Affidavit from the Attorney General's office must be attached per 60 O.S. Section 121. Tulsa County has specific recording guidelines and forms on their website.

Bixby Property Fraud Protection

Both counties serving Bixby offer free fraud alert services. Tulsa County runs RecordRadar, which sends email alerts when a document is recorded with your name. Register all name variations you use. Use the LOCCAT tool to find your parcel number. The RecordRadar FAQ explains enrollment steps.

Wagoner County uses Eagle Fraud Guard, powered by Tyler Technologies. It works the same basic way. Sign up on the Wagoner County website and get email notices about new filings. If you own property on both sides of the county line in Bixby, sign up with both services to get full coverage. The Oklahoma State Courts Network can also help you check for court records that affect property titles.

Nearby Cities

Tulsa is just north of Bixby. Both cities share the Tulsa County Clerk for most deed filings. Broken Arrow sits to the east and also spans Tulsa and Wagoner counties, just like Bixby. Jenks is immediately west and falls entirely in Tulsa County.

Since deed records go by county and not city, a Bixby property in Tulsa County files at the same office as a Tulsa or Jenks property. A Bixby parcel in Wagoner County uses the same clerk as Wagoner and Coweta. Always check your county boundary before filing or searching for Bixby deed records.