Grant County Deed Records

Grant County deed records are on file at the County Clerk's office in Medford, Oklahoma. This office is the central place for all property document filings in the county. Warranty deeds, quit claim deeds, mortgages, mineral deeds, liens, and easements all get recorded here. You can search Grant County deed records for free through the statewide online portal or make the trip to the courthouse in Medford. Grant County is a rural county in north central Oklahoma, and the records here reflect a mix of agricultural land transfers, mineral and energy filings, and residential property sales.

Grant County Clerk Office

Cindy L. Carlson is the Grant County Clerk. The office is at 112 E Guthrie St in Medford, OK 73759. Call (580) 395-2828 for questions about deed recordings or to check on a filing. Hours are Monday through Friday, 8:00 AM to 4:30 PM. The mailing address is PO Box 167, Medford, OK 73759.

The Grant County Clerk acts as the ex officio Register of Deeds for the county. All warranty deeds, quit claim deeds, mortgages, liens, mineral deeds, easements, and other real property documents in Grant County pass through this office. Staff can search records by name, legal description, instrument number, or book and page. Grant County is one of the smaller counties in Oklahoma by population, but the land records still go back many decades and cover a wide range of transactions involving farm ground, mineral rights, and town lots in Medford and the surrounding communities.

Search Grant County Deed Records Online

You can search Grant County deed records for free at OKCountyRecords.com. This statewide portal covers Grant County land records and lets you look up deeds, mortgages, liens, and other property documents from your computer. The name search uses "Last, First" format. Pick grantor, grantee, or both. Filter by instrument type and date range to narrow your results.

The subdivision search works for platted areas in Medford and other Grant County towns. Type the subdivision name and add a lot or block number if you know it. For agricultural land and rural property, the Section-Township-Range search is more useful. Enter the section number, township with direction like "26N," and range like "5W." You can also look up a specific document by its instrument number or book and page using the fourth search method. This is handy when you already have a reference from a title search or closing paperwork.

Results show up in a table format. Each row lists the county, recorded date, instrument number, document type, book and page, grantor and grantee names, legal description, and a link to view scanned images of the original document.

The Grant County search page on OKCountyRecords is shown here.

New filings appear on the portal as the Grant County Clerk's office indexes them into the system.

Grant County Deed Recording Fees

Grant County charges the standard Oklahoma recording fees set by Oklahoma Statutes Title 28, Section 32. A conforming deed is $8.00 for the first page and $2.00 for each added page. Every recorded document also gets a $10.00 records preservation fee. So a single-page deed costs $18.00 to file. Two pages run $20.00. Non-conforming documents are $25.00 for the first page and $10.00 for each one after that, plus the preservation fee.

Copies of Grant County deed records cost $1.00 per page at the clerk's office. Certification is $1.00 per document. Plats of one block or less cost $10.00 to record. Larger plats are $25.00. Mechanic's lien filings start at $10.00 for the first page, with the required notice mailing at $8.00 plus actual postage.

How to File a Deed in Grant County

To record a deed in Grant County, follow the formatting rules in Oklahoma Statutes Title 16. Submit an original or certified copy. The document must be in English and readable. Paper size is 8.5 by 14 inches or smaller. Top margin needs at least 2 inches for the recording stamp. Sides and bottom need 1 inch each. The deed must include full grantor names and signatures, grantee names and mailing addresses, a legal description of the property, and a notarized acknowledgment.

Since November 2023, an Alien Land Ownership Affidavit must be attached to every deed filed in Grant County. This is required by 60 O.S. Section 121. Download the forms from the Oklahoma Attorney General's website. One form is for individuals and another is for business entities or trusts. Without the affidavit, the Grant County Clerk cannot accept the deed. Exemptions exist for correction deeds, transfer-on-death deeds, court orders, and deeds to government entities. The exemption must appear on the face of the document.

Grant County Property Document Types

The Grant County Clerk records a broad range of property documents. Warranty deeds handle standard real estate sales. Special warranty deeds limit the seller's guarantee to issues that came up during their ownership. Quit claim deeds transfer whatever interest a person holds with no warranty. Joint tenancy deeds create shared ownership between parties. Because Grant County sits in north central Oklahoma, agricultural land deeds and mineral transfers make up a large part of the filings here.

Other documents found in Grant County deed records include:

• Mortgages, assignments, and mortgage releases
• Transfer on Death Deeds
• Easements and right-of-way filings
• Federal and state tax liens
• Judgment liens and mechanic's liens

Plat maps for subdivisions in Medford and other Grant County communities are available at the clerk's office. The Oklahoma State Courts Network shows court cases in Grant County that involve property, such as quiet title actions and foreclosures.

Legal Notes on Grant County Deed Records

Oklahoma follows a race-notice recording system. Filing your deed at the Grant County Clerk puts the public on notice that you own the property. Under Title 16, Section 16, a recorded deed is constructive notice to all future purchasers, lenders, and creditors. Section 16-15 says a deed is valid between the original parties without recording, but that protection does not extend to third parties who record first.

Quit claim deeds pass the same estate as warranty deeds per Section 16-18. Only the covenants differ. Title 67 covers how the Grant County Clerk preserves records, including the rule that at least two microfilm copies must be kept in separate locations. The USLandRecords portal gives you another way to access Grant County land records online.

Deed Records in Nearby Counties

Grant County borders several other north central Oklahoma counties. If a property sits near the county line, related records may exist in the neighboring county.

Nearby counties include Kay County, Noble County, Garfield County, Alfalfa County, and Osage County. Each county clerk operates independently and handles all deed recordings for land within its borders.