Harmon County Deed Records Lookup

Harmon County deed records are maintained at the County Clerk's office in Hollis, Oklahoma. All property filings in the county go through this single office. Warranty deeds, quit claim deeds, mortgages, mineral deeds, liens, and easements are all on file here. You can search Harmon County deed records for free online through the state portal, or visit the courthouse in Hollis during regular hours. Harmon County is one of the smallest counties in Oklahoma, sitting in the far southwest corner of the state near the Texas border. The land records cover a long history of farm and ranch property transfers along with mineral rights filings.

Harmon County Clerk Office

Shelley L. Shroyer is the Harmon County Clerk. The office is at 114 W Hollis St in Hollis, OK 73550. Call (580) 688-3658 with questions about deed recordings or to check on a document. Hours are Monday through Friday, 8:00 AM to 4:30 PM. The mailing address is PO Box 28, Hollis, OK 73550.

As the ex officio Register of Deeds, the Harmon County Clerk records every property document in the county. Warranty deeds, quit claim deeds, mortgages, releases, mineral deeds, oil and gas leases, liens, easements, and plats all come through this office. The staff can search records by name, legal description, instrument number, or book and page. Harmon County has a small population, but the land records go back decades and cover farm ground, pasture land, mineral interests, and town property in Hollis and the surrounding area. Because the office is small, you can usually get personal attention when you stop by in person.

No appointment is needed. Just walk in during business hours.

Search Harmon County Deed Records Online

Harmon County deed records are available for free at OKCountyRecords.com. This statewide portal covers Harmon County and lets you search deeds, mortgages, liens, and other land documents from your home computer. Use the name search with "Last, First" format. Select grantor, grantee, or both. You can filter by instrument type and narrow results by recorded date.

The portal also has a subdivision search for platted lots in Hollis and other parts of Harmon County. Enter the subdivision name and add lot or block numbers if known. The Section-Township-Range search is better for rural land. Type the section, township with direction like "2N," and range like "25W." A fourth search pulls up a document by its instrument number or book and page. This works well when you already have a reference from a title company or old records.

Results show in a table listing the county, recorded date, instrument number, document type, book and page, grantor and grantee names, legal description, and a link to view scanned images. Many Harmon County records include scans you can view on your screen.

The Harmon County search page on OKCountyRecords is shown below.

Records update as the Harmon County Clerk indexes new filings into the system.

Harmon County Recording Fees

Harmon County uses the fee schedule set by Oklahoma Statutes Title 28, Section 32. A conforming deed is $8.00 for the first page and $2.00 for each additional page. Every instrument also gets a $10.00 records preservation fee. A typical one-page deed costs $18.00. Two pages run $20.00. Non-conforming documents jump to $25.00 for the first page and $10.00 per page after, plus the preservation fee. Getting your deed formatted right before you bring it in is worth the effort.

Copies of existing Harmon County deed records are $1.00 per page. Certification adds $1.00. Plats of one block or less cost $10.00 to record. Larger plats are $25.00. Mechanic's lien filings start at $10.00 for the first page, plus $8.00 and postage for the notice mailing.

How to File a Deed in Harmon County

Recording a deed in Harmon County requires meeting the formatting rules in Oklahoma Statutes Title 16. Submit an original or certified copy of the deed. It must be in English and clearly legible. Paper size is 8.5 by 14 inches or smaller. The top margin needs 2 inches for the recording stamp. Sides and bottom need at least 1 inch. Your deed must include the full grantor names and signatures, grantee names with mailing addresses, a complete legal description, and a notarized acknowledgment with seal.

Since November 2023, every deed filed in Harmon County must have an Alien Land Ownership Affidavit attached. This comes from 60 O.S. Section 121. Download the forms from the Oklahoma Attorney General's office. One form is for individuals. A separate form covers business entities and trusts. The Harmon County Clerk cannot record a deed that is missing this affidavit. Exemptions exist for correction deeds, transfer-on-death deeds, court orders, and deeds to government entities. The exemption must appear on the face of the document.

Harmon County Property Document Types

The Harmon County Clerk records various types of property documents. Warranty deeds are standard for most real estate sales. Special warranty deeds narrow the seller's guarantee. Quit claim deeds pass whatever interest a person holds without any promises. Joint tenancy deeds create shared ownership. In Harmon County, farm and ranch land deeds make up a large share of the filings. Mineral deeds and oil and gas leases also appear in the records, though less frequently than in some other Oklahoma counties.

Other documents on file in Harmon County include:

• Mortgages, assignments, and releases of mortgage
• Transfer on Death Deeds
• Easements and right-of-way agreements
• Federal and state tax liens
• Judgment liens and mechanic's liens

Plat maps for subdivisions in Hollis are on file at the clerk's office. You can check the Oklahoma State Courts Network for court cases in Harmon County involving property disputes or foreclosures.

Legal Notes on Harmon County Deed Records

Oklahoma uses a race-notice system for property recordings. Filing your deed at the Harmon County Clerk gives you the best protection for your ownership. Title 16, Section 16 says a recorded deed is constructive notice to all subsequent purchasers, lenders, and creditors. Section 16-15 provides that a deed is valid between the parties without recording, but that does not shield you from a third party who records first. Always file your deed promptly after closing.

Under Section 16-18, quit claim deeds convey the same estate as warranty deeds. The difference lies only in the covenants, not what property interest passes. Title 67 governs how the Harmon County Clerk preserves and manages records, including the requirement for at least two microfilm copies in separate locations. The USLandRecords portal provides another way to search Harmon County land records if you prefer a different interface.

Deed Records in Nearby Counties

Harmon County sits in the far southwest corner of Oklahoma. A few neighboring counties border it within the state.

Nearby counties with deed records include Greer County, Jackson County, and Beckham County. Each county clerk manages deed recordings for property within its borders. The Texas state line runs along the south and west sides of Harmon County, so land near those borders falls under Texas recording laws.